Personal Assistant to CEO

We are searching for skilled and mature Personal Assistant to support our CEO - Dr. Jan Petráček, who is leading two companies within Ergomed Group - PharmInvent (based in Prague) and Primevigilance (based in UK, Croatia, Serbia, USA and Germany). We are a dynamically growing provider of consultancy services to pharmaceutical industry and regulators in the field of pharmacovigilance, with over 400 employees, and growing.

Responsibilities and activities, you can expect:

  • Organizational support for CEO – organization and maintenance of the CEO´s agenda, maintaining his diary
  • Handling correspondence, including emails, for CEO
  • Communication with Ergomed Group teams (CEO has 12 direct subordinates) and with clients on daily basis
  • Arranging and organizing meetings, business trips, conference calls, videoconferences
  • Taking care of bills, expenses, travel costs, timesheets
  • Administrative support, preparing presentations
  • Preparing and managing reports, working in Excel
  • Supporting marketing activities
  • Occasional travelling

The ideal candidate might be someone who has:

  • Excellent knowledge of English language, business correspondence included
  • Strong organizational and communication skills
  • High performance, willingness to work over-time when necessary
  • Mature personality, able to cope with stress situations
  • Previous experience with personal assistant role for higher management
  • Independent person with good time management, and ability to pay attention to detail
  • Experience in pharma business is an advantage
  • Positive attitude and hands-on approach
  • High proficiency in MS Office
  • University education

We offer the following conditions:

  • Competitive salary
  • Respectable position with new challenges every day
  • Working in a progressive, international company
  • Friendly team atmosphere and professional, “non corporate” working environment
  • Generous benefits (language courses, life/pension fund contribution, meal vouchers, beverages and fruit at the office etc.)

If you feel that you have the right background combined with the right attitude, we would be delighted to receive your application with a structured CV. Please contact us on

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